Constitution

Version 3, last updated 21/06/2025.

1. Name

The name of the association is Wild Wyverns Armoured Combat (WWAC).

2. Objectives

The objectives of the Club are to:

  • Promote the sport of armoured combat locally, nationally, and internationally.
  • Encourage camaraderie, respect, growth, and integrity.
  • Provide members with training and competitive opportunities.

3. Powers

The Club has the power to:

  • Raise funds through membership fees, donations, and fundraising events.
  • Organize and conduct armoured combat events.
  • Form partnerships with external organisations in pursuit of its objectives.
  • Manage its assets, property, and intellectual rights.

4. Not-for-profit

4.1. Assets and members

The company must not distribute any income or assets directly or indirectly to its members, except as provided in clauses 4.2 and 4.3.

4.2. Use of assets

The company must apply its income and assets solely in pursuit of the object(s) in clause 2.

4.3. Good Faith

Clauses 4.1 and 4.2 do not stop the company from doing the following things, provided they are done in good faith:

  • paying a member for goods or services they have provided or expenses they have properly incurred at fair and reasonable rates or rates more favourable to the company, or
  • making a payment to a member in carrying out the company’s charitable purpose(s).

4.4. Override

This clause shall override any other clause in this constitution and shall prevail to the extent of any inconsistency.

5. Membership

5.1. Categories of Membership

  • Fighting Members: Individuals over 18 years of age who are registered with the Australian Medieval Combat Federation and support the objects of WWAC.
  • Ordinary Members: Individuals who are over 18 years old and support the objects of WWAC. These members must not participate in steel combat.

5.2. Application for Membership

Membership applications must be submitted to the Executive Committee and approved in accordance with the WWAC’s policies.

5.3. Termination of Membership

Membership may be terminated if a member fails to pay dues or violates the WWAC’s Code of Conduct.

6. Management Committee

6.1. Structure

The Management Committee consists of:

  • President: Oversees operations and represents the Club.
  • Secretary: Manages records and correspondence.
  • Treasurer: Manages finances.

6.2. Elections and Term

Elections will be held annually at the AGM. Each committee member serves a one-year term and may be re-elected.

7. Meetings

7.1. Annual General Meeting (AGM)

The AGM is held once a year, during which elections are conducted, financial statements are reviewed, and key decisions are made.

7.2. Special Meetings

Special meetings may be convened by the President or by a petition of 25% of the membership.

7.3. Quorum

A quorum for the AGM or special meetings requires at least 50% of the committee and 20% of the membership.

8. Financial Management

8.1. Financial Year

The financial year shall begin on July 1st and end on June 30th of the following year.

8.2. Financial Reporting

The Treasurer shall present financial reports at each AGM and ensure that WWAC’s funds are managed responsibly.

8.3. Club Funds

WWAC funds must be deposited into the official bank account, and all withdrawals must be authorised by the Management Committee.

9. Record Keeping

The Secretary is responsible for maintaining all records, including membership details, meeting minutes, and correspondence.

10. Amendments to the Constitution

The constitution may be amended by a two-thirds vote of members present at the AGM or a special meeting. Notice of proposed amendments must be given 14 days prior.

11. Dissolution

Upon dissolution, any remaining assets shall be distributed to a not-for-profit organisations promoting medieval combat sports, as determined by the Executive Committee.

11.1. Surplus assets not to be distributed to members

If the company is wound up, any surplus assets must not be distributed to a member or a former member of the company, unless that member or former member is a charity described in clause 4.1.

11.2. Distribution of surplus assets

Subject to the Corporations Act 2001 (Cth) and any other applicable Act, and any court order, any surplus assets that remain after the company is wound up must be distributed to one or more charities:

  • with charitable purpose(s) similar to, or inclusive of, the object(s) in clause 2, and
  • which also prohibit the distribution of any profits and surplus assets to its members to at least the same extent as the company.

11.3. Deciding recipients

The decision as to the charity or charities to be given the surplus assets must be made by a special resolution of members at or before the time of winding up. If the members do not make this decision, the company may apply to the Supreme Court to make this decision.

11.4. Override

This clause and the clause immediately preceding it shall override all other clauses in this governing document and shall prevail to the extent of any inconsistency.

Further tailoring of the wind-up clause, or the addition of a DGR revocation clause, would also be required if the proprietary limited company seeks endorsement as a deductible gift recipient.